For barns, stables & animal experience businesses
Your barn runs on phone calls and clipboards. It doesn't have to.
IOX Stall replaces the phone tag, the whiteboard schedules, and the filing cabinet full of boarding contracts with one system that handles booking, billing, care logs, and client communication — so you can spend your time in the barn, not behind a desk.
Sound familiar?
You got into this business for the horses, not the paperwork.
But somewhere along the way, running a barn turned into running an office. These are the time-killers we hear about from every facility owner we talk to.
The phone never stops ringing
A parent wants to reschedule Tuesday's lesson. A trail ride group wants to know if Saturday is still on. A boarder wants to know if the farrier came. Every question pulls you away from actual work.
Horses get overbooked
Without a central system, it's easy to accidentally schedule a horse for a 9am lesson, a 10am lesson, an 11am trail ride, and a 1pm birthday party. That's not a schedule — it's a welfare problem.
Waivers live in a filing cabinet
Someone gets hurt and you need the signed waiver from six months ago. Is it under 'J' for Johnson or 'T' for the trail ride date? Paper waivers are a liability.
Boarders call for updates you should be posting
"Did Bella get her grain today?" "When's the next Coggins due?" "Was she turned out this morning?" Every call a boarder makes is a sign your communication system isn't working.
Weather cancellations are chaos
Lightning in the forecast means you're personally calling or texting every rider booked for the afternoon. Then rebooking them. Then fielding the "can we still come?" replies.
Invoicing is always behind
Boarding invoices go out late. Lesson packages lose track of remaining sessions. Trail ride deposits don't get collected. Revenue leaks because billing is a manual afterthought.
What changes
One system that actually understands how a barn works.
IOX Stall was built around the real daily operations of riding academies, trail ride outfitters, and boarding facilities — not adapted from a generic booking tool.
Riding Lessons
Riders book their own lessons. The system matches them to the right horse.
Parents and riders pick an available slot, and the system checks rider weight, skill level, and horse temperament to suggest the right mount. Instructors see their schedule without you playing middle-man. Recurring weekly lessons auto-renew. Cancelations within your policy window offer makeup credits automatically.
- Horse-rider matching by weight, skill, and temperament
- Daily session limits per horse — prevents overwork automatically
- Rider progression tracking from beginner to competitor
- Prepaid lesson packages with balance tracking
Trail Rides
Guests book and sign waivers before they arrive. You just saddle up.
Walk-only, sunset, campfire, creek crossing — every trail ride type you offer gets its own booking page with real-time availability. Riders submit their weight at checkout so horses are pre-assigned. Digital waivers are signed before arrival. If the weather turns, the system cancels affected rides and notifies the whole group at once.
- Weather-gated auto-cancellations with group notifications
- Rider weight collection at booking — horses pre-assigned
- Seasonal pricing (peak, standard, off-peak) built in
- Guide-to-rider ratio enforcement per trail difficulty
Horse Boarding
Stop fielding calls from boarders asking for updates you should already be sharing.
Every time a staff member logs a feeding, a turnout, a medication, or a hoof pick — it shows up in the boarder's portal. Owners open their phone and see exactly what happened today, when the farrier is coming next, and whether their horse's Coggins is current. Monthly invoices generate and send themselves.
This is the single biggest retention tool in boarding: when owners feel informed, they stay. When they don't, they start looking at the barn down the road.
What boarders see in their portal
- Daily care logs — feeding, turnout, stall cleaning, with staff sign-off
- Health records — vaccinations, Coggins, dental, farrier history
- Upcoming vet and farrier visits with auto-reminders
- Monthly invoice with line items, autopay, and payment history
- Contract details, 30-day notice status, and extras (extra shavings, supplements)
- Direct messaging with barn management
Who this is for
If you manage animals and take bookings, this was built for you.
Riding Academies
You teach 40+ lessons a week across 3 instructors and 12 horses. You need scheduling that respects horse limits, matches riders to mounts, and tracks progression without a spreadsheet.
Trail Ride Outfitters
You run sunset rides, creek crossings, and campfire rides for tourists and locals. You need online booking with weight-based horse assignment and weather-gated cancellations.
Boarding Facilities
You board 20-40 horses and your phone is full of texts asking "did the farrier come?" You need a portal where owners see daily care logs, health records, and invoices themselves.
Petting Zoos & Farm Tours
You manage timed entry for school groups and families. You need zone-based capacity limits, animal rotation schedules, and group booking with waiver collection.
Exotic Encounters
You run hands-on sessions with reptiles, sloths, or birds of prey. You need per-species scheduling, encounter capacity limits, and incident documentation.
Pet Boarding & Daycare
You board dogs, cats, and small animals overnight. You need daily report cards for owners, vaccination tracking with expiry alerts, and automated billing.
Parties & Events
You host pony parties, barnyard birthdays, and corporate team-building. You need package booking with add-ons, deposits, and day-of run sheets for your staff.
Riding Camps
You run week-long summer camps for kids. You need enrollment, horse-camper assignments, progress reports for parents, and medical/waiver forms — all before day one.
The difference
What your Tuesday morning looks like before and after.
Before
The way it works now
- 6:45am — Check texts. Three parents messaged overnight to reschedule. One wants to switch to a different day entirely.
- 7:15am — Feed round. Try to remember which boarder's horse gets the joint supplement. Was it Bella or Sassy?
- 8:00am — First lesson student arrives. Did they sign a waiver? Check the filing cabinet.
- 9:30am — Phone call from a boarder: "Did the farrier come yesterday?" You don't remember. Call the barn manager.
- 11:00am — Trail ride group shows up. One rider is 250lbs and you only have two horses that can carry that weight — both are already booked for lessons.
- 2:00pm — Realize boarding invoices were due five days ago. Start manually creating them in QuickBooks.
After
The way it works with IOX Stall
- 6:45am — Open the app. Three reschedule requests came in overnight. The system already offered those parents available makeup slots. Two accepted. One is pending.
- 7:15am — Feed round. The care log screen shows today's feeding notes per horse. Bella gets MSM in her grain. Staff taps 'done' and the boarder sees it.
- 8:00am — First lesson student arrives. Their digital waiver was signed when they booked online three days ago. It's on file for 12 months.
- 9:30am — No phone call. The boarder checked their portal this morning, saw the farrier log entry from yesterday, and the next visit is already on the calendar.
- 11:00am — Trail ride group arrives. Horses were pre-assigned at booking based on rider weight. The 250lb rider was matched to Duke, who was kept off the lesson schedule today.
- 2:00pm — Boarding invoices generated and sent themselves on the 1st. Two boarders already paid via autopay. One has a reminder going out tomorrow.
How it's funded
Free to you. Funded by a small guest booking fee.
There are no monthly fees, no setup costs, and no per-seat licenses. IOX Stall is funded by a small fee on online guest reservations — the same way most booking platforms work, except you don't also pay a subscription on top of it.
You get a full website, hosting, booking system, boarding management, care logs, invoicing, digital waivers, analytics, and marketing tools. The guest fee covers all of it. Your revenue is your revenue.
Getting started
Three steps. No sales calls. No implementation timeline.
Tell us about your facility
Create your account and add your basics — barn name, location, what you offer (lessons, trail rides, boarding, camps, parties, encounters). Connect Stripe or Square to accept payments.
Add your horses, staff, and schedules
Enter your horse roster with session limits and temperaments. Add your instructors and guides. Set up lesson types, trail ride options, boarding plans, and pricing. Configure your arena and trail availability.
Share your link or embed the booking widget
You get a hosted website immediately — or embed the booking widget on your existing site. Either way, riders and boarders can book, sign waivers, and pay online within minutes of setup.
You didn't start a barn to sit behind a desk.
Let riders book themselves. Let boarders check their own care logs. Let invoices send themselves. Get back to the work you actually care about.